About Miami Tax & Tech | U.S. Tax Planning & Advisory
Learn how Miami Tax & Tech helps business owners, investors, and international clients with U.S. tax planning, real estate tax strategies, international structuring, and tax compliance.
Who this service is for
When a separate accounting function would be excessive, but having no books would be risky
We offer accounting primarily to Clients who need one affordable foundation for U.S. tax work. Accounting is not the end product here; it is a way to preserve a consistent record of transactions and a reliable documentary basis for tax planning and the future return.
One rental property or a small investment activity
A single property may have very few transactions, so separate accounting can seem unnecessary. But real estate is usually held for years, and tax questions often arise much later – with depreciation, cost segregation, refinancing, or sale. Basic accounting avoids having to reconstruct the property history after the fact, when some documents may no longer be available.
A new entrepreneur or single-owner company
At the beginning there may be few transactions, but this is when the business history is created. A personal card charge, owner transfer, equipment purchase, loan, or first contract should have the correct economic meaning from day one. Basic accounting lets a Client enter the U.S. tax system without expensive accounting infrastructure and without a last-minute “shoebox” exercise before filing a return.
A foreign investor entering the U.S.
One U.S. company, one real-estate property, or a few simple investments should not require a separate team of bookkeeper, tax preparer, and advisor. We can organize basic accounting and then use the same data for U.S. tax compliance and planning. The Client gets a one-stop shop and does not pay different professionals to reconstruct the same history again.
A tax-planning Client who needs accounting aligned with a new model
Sometimes an existing accountant resists supporting a structure proposed by another tax advisor or prefers a different level of conservatism. If coordination becomes a continuing obstacle for the Client, consumes valuable time, or reduces the planning benefit, standard accounting can be moved to us and maintained consistently with the implemented tax model.
CLIENT PROBLEMS
It is far cheaper to preserve the facts today than reconstruct the tax history later
For the Client, the value of accounting is usually not a polished report. It is that a month, a year, or ten years later, a professional can understand what actually happened, support it with documents, and, if necessary, explain it to the IRS or carry it correctly into the tax return.
A bank balance is not profit
An owner contribution, a loan, an equipment purchase, and an ordinary sale can all change the bank balance while having very different economic meaning. Proper classification and documentation let the owner see the real business result and keep the tax professional from having to guess at year-end.
Book income and taxable income may differ
Tax rules do not always follow the accounting treatment of a transaction. Depreciation, certain expenses, revenue recognition, and other items may differ. The goal is not to force them to match, but to maintain a clear bridge between the books and the tax return so the difference is calculated and explainable.
A tax plan should leave a trail in the books
A good tax strategy does not end with a recommendation. Its logic should be visible in the actual transactions, documents, and books: how owner payments, asset purchases, loans, expenses, and other actions are recorded. Then, when the return is prepared, the accounting data supports the implemented strategy rather than contradicting it.
Two months after year-end is a bad time to assemble the data
When the books are put together only before filing the return, the Client is simultaneously searching for documents, trying to remember the purpose of payments, and answering questions about transactions from many months ago. Some facts are already difficult to reconstruct, while actions that could have changed the result before December 31 are no longer available.
WHY US?
Accounting is built into the tax process without becoming an expensive stand-alone product
We intentionally keep the accounting service narrow and standardized. Our primary professional value is tax planning and compliance; accounting is there so those services are built on reliable data.
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A one-stop shop without forcing you to change your existing accountant
If the Client already has reliable books, we use them. If there is no accounting function, it can be added through us. The Client gets the convenience of one system when that is actually useful.
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Tax-significant issues do not disappear into routine processing
Standard transactions go through the normal accounting process. If a transaction may materially affect the tax strategy, it is flagged for the tax team. This avoids turning every bank line into an expensive consultation while still ensuring that material issues are not missed.
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Accounting can support a more active tax strategy
If an outside accountant is not prepared to support the tax model chosen by the Client, the accounting can be moved to us. This does not change the law or make the position more “aggressive” by itself; it simply removes an ongoing conflict between how the strategy is implemented, documented, and reflected in the books.
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QuickBooks Online remains the Client’s working system
The books are maintained in the most widely used U.S. cloud accounting system. The Client retains access to the data regardless of whether service with Miami Tax & Tech continues. New subscriptions may qualify for special Intuit terms through the firm’s partner program.
“We are a tax firm, not a bookkeeping shop. For us, the books are a resource: if the business numbers cannot be supported and explained, neither a tax return nor a tax plan can be built on them with confidence. That is why we offer the Client not an expensive finance-department function, but simple, scalable accounting that preserves the facts and lets us focus confidently on where we create our main value – taxes.”
Oleg Shmal
Founder u0026 Managing Director · EA License #00163210-EA
SERVICE LEVELS
How much could it cost?
The accounting package depends on transaction volume and how often the books are processed; the tax package depends on the complexity of the return and the Client’s tax obligations. A foreign investor with one apartment may have complex U.S. tax reporting but very simple books. For accounting, the SILVER package may still be sufficient.
Black
Expanded monthly accounting
$400 / month
+ $350 initial setup
For a more active small business that needs a regular close, separate tracking, and professional review of results, but not a CFO function
- Up to five bank or credit-card accounts
- Up to 150 transactions per month
- Cash or accrual method
- Up to 35 depreciable assets
- Monthly close: profit & loss statement, balance sheet, and statement of cash flows
- Separate tracking by property or business line, including review of shared income and expense allocation
- Brief monthly commentary on material changes, unusual transactions, and items requiring attention
- Quarterly online meeting
- Year-end accounting package for tax purposes
Gold
Regular monthly accounting
$225 / month
+ $250 initial setup
For a small operating business, several properties, or activities where the owner already needs monthly visibility
- One company or up to two small activities / properties
- Up to three bank or credit-card accounts
- Up to 75 transactions per month
- Cash method
- Up to 20 depreciable assets
- Monthly categorization and reconciliation
- Monthly profit & loss statement and balance sheet
- Standard reporting by property / activity
- Monthly written or video summary
- Year-end accounting package for tax purposes
Silver
Basic quarterly accounting
$100 / month
+ $150 initial setup
For one small activity: Schedule C, one property on Schedule E, a foreign owner of a simple single-member LLC, or a new company with minimal transactions
- One company, one activity, or one rental property
- Up to two bank / credit-card accounts
- Up to 30 transactions per month on average
- Cash method
- Quarterly categorization and reconciliation
- Standard owner transactions
- Up to 10 depreciable assets
- Quarterly profit & loss statement and balance sheet
- Quarterly written or video summary
- Year-end accounting package for tax purposes
ADDITIONAL
Initial setup once. Prior-period books are corrected only if needed
The monthly package covers current accounting. At onboarding, we set up the system and workflow once. If prior periods are already in order, no additional cleanup is required. If the existing books contain errors or gaps, the cost of correcting them is agreed separately before work begins.
Initial setup
$150 / $250 / $350 depending on package. We connect or take over QuickBooks Online from another provider, review the basic chart of accounts, connect the agreed bank accounts, and move current accounting into the Miami Tax & Tech workflow. Historical cleanup is not included in the initial setup.
Prior-period cleanup – discounted pricing after assessment
We first assess the condition of the books, number of months, accounts, transactions, and document availability, and then agree a fixed project price in advance. When several periods are restored, the cost of each additional period normally decreases: the basic setup has already been completed, procedures repeat, and the overall scope is known. If the project already includes creation of QuickBooks Online, the initial setup fee is not charged again.
QuickBooks Online – separate from our professional fee
The software subscription is paid separately. For a new subscription, we can help select the appropriate plan and, when available, provide the Client with discounted Intuit terms through the firm’s partner program.
Outside the standard packages
Any services not listed above – including payroll accounting, accounts payable or receivable processing, making payments, invoicing, significant inventory, complex cost accounting, complex migrations, controller/CFO services, sales or excise tax, tax returns, or tax planning – are priced separately.
Text for publication EXAMPLES & ACCOUNTING NOTES
When simple accounting preserves a much larger tax result
The examples are illustrative. Their purpose is to show situations where proper books preserve the ability to achieve a tax result whose value can materially exceed the cost of accounting.
Cost segregation worked because the costs were documented while the transaction was still “fresh”
The Client acquired a short-term rental property for $800,000 and invested a significant additional amount in furniture, appliances, repairs, and improvements.
At the time of purchase, the purpose of each cost is still relatively easy to prove: invoices, contracts, bank records, and contractors are available. Ten or twenty years later, some documents may be lost, accounts may be closed, and no one may be able to explain old payments to the IRS with confidence.
So we separated the costs from the beginning – land, building, furniture, equipment, capital improvements, and other expenses – and retained the supporting documents.
When cost segregation was needed, the tax team used an already-prepared factual record instead of reconstructing transactions from many years earlier.
The value of accounting here is preserving evidence of cost so that years later the Client does not lose part of the depreciation or tax basis simply because an old transaction can no longer be reliably substantiated.
Regular accounting helped reduce the tax for the year
In the third quarter, a large unplanned customer prepayment appeared in the Client’s books. Without regular accounting, the resulting additional profit might first have been identified only in March of the following year while preparing the return – when it would already be too late to change the year-end facts: the payment had been received, the year was closed, the tax result was fixed, and the tax was due.
We identified the transaction earlier and analyzed it together with the parties’ expected future deliveries. Before year-end, the Client reallocated part of the deliveries and completed offsetting transactions with the counterparty in the fourth quarter.
As a result, part of the economic result shifted to another period and the current-year tax burden decreased – the additional unplanned tax did not arise.
If the books had been maintained only “for the tax return,” that opportunity would no longer have been available.
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Disclaimer
Published prices apply to the standard scope and timely electronic data. Additional accounts, transactions, prior-period cleanup, and nonstandard tasks are agreed separately.
The service is intended for bookkeeping, management information, and preparation of data for tax reporting. It does not include an audit or other assurance on financial statements. Tax return preparation and tax planning are separate services.